Effective meetings - talk less about problems

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    As you know, I'm a sidekick in Tommy's podcast. ”Really effective“Where we talk partly about entrepreneurship and leadership / leadership but also in general about how to become more efficient as a person. In this section, we go through effective meetings.

    Tommy drives Peragenda which helps companies with just implementation power - become more efficient and work towards their goals.

    Now we have released a new episode! :)

    Listen to the episode:

    You can listen directly here in the blog or search on "Really effective”Where podcasts are available. The podcast is available on Acast, Podcasts and all the most common places, but not on Spotify.

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    I have also made a slightly summarized post on the subject below, so you can choose to listen, read or both :) The post is not the same as the podcast so both are rewarding I would think!

    Talk about problems is good - to a certain extent

    We're really great at talking about problems. We highlight the problems, discuss, twist and turn. The problem is that we do it over and over again. Meeting after meeting without any effective meetings. If same problem!

    Why? Probably (subconsciously) because it's quite comfortable. Everyone knows about the problems but no one knows which solutions are best. It's more convenient to say 'all employees will kick back"Or"customers will not like it"Or"but how are we going to make it, it will take a very long time”.

    Effects: The result is often "yeah we can not get hold of it now it has to wait until the fall”And then you postpone, postpone and postpone. Then one wonders "why did we not reach our goal this year either?".

    What to do then?

    1. We need to talk about problems, but not for long. In the end, we have to stop and ask. ”how can we solve it?
    2. Have short regular meetings and make a joint to-do list.
    3. Do one piece at a time! The problem often feels too big to tackle, but if you break it down step by step "what can you do for the next meeting in 2 weeks?" over time, the whole big problem will be solved slowly and methodically.
    4. Involve the staff too! Use the local expertise as Tommy usually says :) Teamwork and the fact that everyone is involved contributes so much!
    5. Follow up! Next meeting (or before) it is important to follow up so that all items on the list are checked.

    Beware of the how-box!

    When you go from problem to action, you often get quite pissed, things happen! Solutions are discussed and then consequential questions and circumstances often arise which are discussed further indefinitely.

    Then you sit there in the middle of the precious meeting while one person sits and emails and another sits and googles. You simply waste time from the meeting.

    Write down all that stuff directly on the action plan instead! Write “Helena should contact xxx and ask blablabla"And"Miska should check out what is really the difference between that brand and the other brand”.

    I often interrupt the meeting as soon as we talk too much about exactly how we will solve things and say "now we've been in the how-box for too long. How do we formulate it into a point on the action plan?”.

    Example:

    The problem: We take too few before and after pictures and the ones we take have poor light, which results in poorer marketing. Followed by a lot of chatter about why it is so: You do not have time, you forget, you feel awkward with customers, we have bad light, the camera is difficult to understand, etc.

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    Beware of the how-box: Helena suddenly has a lecture about how she takes photos, explains how the camera works, about angles, light and ideas on how everyone can send pictures to her. There is talk of dropbox, watermarks, instagram format and whether customers should close their eyes or not when taking eyebrows.

    A more efficient way: Before you end up in the how-box, you should pause and say "what points can we write on the action plan?And list points on what everyone can do and who who will do it:

    1. Book 5 minutes with each person where Helena shows how the camera works.
    2. Find a way to improve the photo light at each treatment site. Reorient lamps? Buy lamps? Test photograph what works best.
    3. Put up a remember note ”take a role model”On his work plate.
    4. Make a smooth routine for photo management (send - cut together - publication) that everyone should follow.

    Suddenly we have sorted everyone's thoughts, made them clear to-do points that we know will be made because we will follow it up to the next meeting! :)

    effective meetings

    I received this message the other day, I was so happy !!!

    Hope you liked the podcast about effective meetings! You can also read Tommy's post on the subject here!

    A thousand hugs to all of you ♥ :)

    Also read: Podcasts - Corona, Terminations and Reorganization

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    Helena Amiley
    Helena Amileyhttps://www.imakeyousmile.se
    I write mostly about beauty but also offer glimpses from the entrepreneurial life and the construction of our own camper van. Vanlife here we come!

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